MINUTES

DATE: January 8, 2008

President Mares called the meeting of the Greendale Public Library Board of Trustees to order at 8:04 a.m.

Present: Birmingham, Hegge, Jaet, Mares, Taylor.

Also Present: Gary Warren Niebuhr, Library Director

Library Director Niebuhr stated that the Agenda for this meeting had been published in compliance with the Open Meetings Law.

Trustee Taylor moved, Trustee Brimingham seconded, a motion to postpone the scheduled closed session and convene into open session.

Ayes: Birmingham, Hegge, Jaet, Mares, Taylor.

Noes: None.

MINUTES

Trustee Taylor moved, Trustee Hegge seconded approval of the December 20, 2007, minutes.

Ayes: Birmingham, Hegge, Jaet, Mares, Taylor.

Noes: None.

VOUCHERS

Trustee Taylor moved, Trustee Hegge seconded approval of the vouchers for December, 2007, in the amount of $3,130.81.

Ayes: Birmingham, Hegge, Jaet, Mares, Taylor.

Noes: None.

Trustee Taylor moved, Trustee Hegge seconded approval of the vouchers for December, 2007 (pay with 2008 funds), in the amount of $18,016.29.

Ayes: Birmingham, Hegge, Jaet, Mares, Taylor.

Noes: None.

The Clerk Treasurer’s report was noted.

CITIZEN’S COMMENTS

None.

UNFINISHED BUSINESS

The Library Director reviewed the library’s first reaction to the Milwaukee Public Library’s policy of non-hold able media items. It is as follows:

Paging slips for feature length DVD or VHS and adult music CDs

Received from Milwaukee residents for shipping to a Milwaukee location

Cancel hold, print hold cancellation notice, select unholdable

Trustee Jaet moved, Trustee Birmingham seconded, a motion to approve the refund policy as presented.

Ayes: Birmingham, Hegge, Jaet, Mares, Taylor.

Noes: None.

Trustee Taylor moved, Trustee Jaet seconded, a motion to approve the Library Clerk (Part Time) job descriptions as presented.

Ayes: Birmingham, Hegge, Jaet, Mares, Taylor.

Noes: None.

NEW BUSINESS

Trustee Birmingham announced he will be resigning from the Board due to work commitments and will ask President Hermes to appoint a replacement.

CORRESPONDENCE

None.

PRESIDENT’S REPORT

None. The President requested that all meeting dates listed on the agendas, minutes and website be update to reflect the change to Tuesday as the Board’s regular meeting date.

DIRECTOR’S REPORT

As presented.

GREENDALE PUBLIC LIBRARY FOUNDATION, INC., MONTHLY REPORT

The Director reported on the Christmas Wish List fund raiser. Trustee Taylor reported on the upcoming Friends of the Library / Parkland Kiwanis Pancake Breakfast.

CALENDAR

Noted.

DISCUSSION

None.

ADJOURNMENT

The meeting adjourned at 8:28 a. m.

Respectfully submitted,

Gary Warren Niebuhr

Library Director

Feb. 12: Library Annual report; March 11: State Annual Report; April 8: Review of Long Range Plans; May 13: Open; June 17: General Budget Review & Director Mid-Year Review; July 8: Organizational Meeting with Elections and Second Budget Review; Aug. 12: Organizational Meeting with Elections and Second Budget Review; Sept. 9: Budget to Village Manager; Oct. 21: Budget to Village Board; Nov. 11: Library Director Review; Dec. 9: Joint Meeting with Foundation Board officers; Jan. 13: Review of Library Board Policies;