GREENDALE PUBLIC LIBRARY

BOARD OF TRUSTEES

MINUTES

DATE: January 10, 2007

President Hegge called the meeting of the Greendale Public Library Board of Trustees to order at 8:05 a.m.

Present: Cooley, Hegge, Hoffman, Jaet, Mares, Taylor.

Also Present: Gary Warren Niebuhr, Library Director

Library Director Niebuhr stated that the Agenda for this meeting had been published in compliance with the Open Meetings Law.

MINUTES

Trustee Cooley moved, Trustee Hoffman seconded approval of the December 13, 2006, minutes.

Ayes: Cooley, Hegge, Hoffman, Jaet, Mares, Taylor.

Noes: None.

A closed session to evaluate the Library Director was set for Monday, January 15, 2007, at 10:00 a.m.

VOUCHERS

Trustee Taylor moved, Trustee Hoffman seconded approval of the vouchers for December, 2006, in the amount of $8,296.39.

Ayes: Cooley, Hegge, Hoffman, Jaet, Mares, Taylor.

Noes: None.

Trustee Taylor moved, Trustee Hoffman seconded approval of the vouchers for December, 2006 (pay with 2007 funds), in the amount of $10,837.95.

Ayes: Cooley, Hegge, Hoffman, Jaet, Mares, Taylor.

Noes: None.

Trustee Taylor asked if a motion was needed to transfer the balance of 2006 funds to the Library’s Equipment Reserve. The Board had already passed a motion in 2006 to make this arrangement with the Clerk Treasurer a permanent annual occurrence.

The revenues were noted.

The Clerk Treasurer’s report was not available at the time of the meeting.

Trustee Cooley moved, Trustee Jaet seconded, a motion to convene into closed session pursuant to Section 19.85(1)(C) of the Wisconsin Statutes to review the Library Director. The Library Board reserves the right to return to open session to act on matters discussed.

Ayes: Cooley, Hegge, Hoffman, Jaet, Mares, Taylor.

Noes: None.

The Board moved into closed session at 8:20. The Board reconvened into open session at 8:40.

Trustee Hughes arrived at 8:40.

CITIZEN’S COMMENTS

None.

GREENDALE PUBLIC LIBRARY FOUNDATION, INC., MONTHLY REPORT

Trustee Cooley reported on funding issues, programs and the Pancake Breakfast.

UNFINISHED BUSINESS

The Director reviewed the status of the Building Committee.

NEW BUSINESS

The Board reviewed changes to the Policies as presented.

Trustee Cooley moved, Trustee Mares seconded a motion to amend the Meeting Room Policy as follows:

Current

The meeting room may not be used for the practice of religious doctrine or service.

Amend

The meeting room may not be used for religious services.

Add Under Authority:

Permission to use a library meeting room does not imply library endorsement of the views, aims, policies or activities of any group or organization.

Ayes: Cooley, Hegge, Hoffman, Hughes, Jaet, Mares, Taylor.

Noes: None.

Trustee Hughes left at 9:30.

The Board reviewed the new policy regarding Corporate Sponsorship and Naming Rights. A discussion was held and suggestions made. The policy will be on the February agenda for approval.

CORRESPONDENCE

None.

PRESIDENT’S REPORT

None.

DIRECTOR’S REPORT

Noted.

CALENDAR

As previously approved, the Board will hold a closed session to evaluate the Library Director on Monday, January 15, 2007, at 10:00 a.m.

DISCUSSION

None.

ADJOURNMENT

The meeting adjourned at 9:45 a. m.

Respectfully submitted,

Gary Warren Niebuhr

Library Director

Feb. 14: Library Annual report; March 14: State Annual Report; April 11: Review of Long Range Plans; May 9: Open; June 14: General Budget Review & Director Mid-Year Review; July 11: Organizational Meeting with Elections and Second Budget Review; Aug. 8: Organizational Meeting with Elections and Second Budget Review; Sept. 12: Budget to Village Manager; Oct. 10: Budget to Village Board; Nov. 14: Library Director Review; Dec. 12: Joint Meeting with Foundation Board officers; Jan. 9: Review of Library Board Policies;