MINUTES

DATE: February 12, 2008

President Mares called the meeting of the Greendale Public Library Board of Trustees to order at 8:15 a.m.

Present: Chadwick, Cooley, Mares, Taylor.

Also Present: Gary Warren Niebuhr, Library Director

Trustee Hughes arrived at 8:30 a.m.

Library Director Niebuhr stated that the Agenda for this meeting had been published in compliance with the Open Meetings Law.

Trustee Taylor moved, Trustee Cooley seconded, a motion to postpone the scheduled closed session and convene into open session.

Ayes: Chadwick, Cooley, Mares, Taylor.

Noes: None.

MINUTES

Trustee Cooley moved, Trustee Taylor seconded approval of the January 8, 2008, minutes.

Ayes: Chadwick, Cooley, Mares, Taylor.

Noes: None.

VOUCHERS

Trustee Taylor moved, Trustee Cooley seconded approval of the vouchers for January, 2008, in the amount of $14,572.19.

Ayes: Chadwick, Cooley, Mares, Taylor.

Noes: None.

Trustee Cooley moved, Trustee Taylor seconded approval of the vouchers for January, 2008 (pay with 2007 funds), in the amount of $4,297.46.

Ayes: Chadwick, Cooley, Mares, Taylor.

Noes: None.

The Clerk Treasurer’s report was noted.

CITIZEN’S COMMENTS

None.

UNFINISHED BUSINESS

The Library Director reviewed the library’s second reaction to the Milwaukee Public Library’s policy of non-hold able media items. It is as follows:

Paging slips for feature length DVD or VHS and adult music CDs

Received from Milwaukee residents for shipping to any location

Not retrieved

NEW BUSINESS

The Director began the review of the Library Plan for 2008. The Board requested that this be done in December beginning this year. The Board is interested in doing a comprehensive strategic planning process to include the mission statement and role of the library. The Board decided to postpone discussion of the Library Plan for 2008 until the Director evaluation now scheduled for March. At that time, the Board will prioritize the goals and objectives in the Library Plan for 2008.

Trustee Chadwick asked for a written clarification of the differences between the Board of Trustees and the Greendale Public Library Foundation, Inc. The Director will cover this topic at Trustee Chadwick’s orientation and Trustee Cooley offered to meet with her as well.

CORRESPONDENCE

None.

PRESIDENT’S REPORT

None.

DIRECTOR’S REPORT

As presented.

GREENDALE PUBLIC LIBRARY FOUNDATION, INC., MONTHLY REPORT

As presented.

CALENDAR

Dates for the review of the Library Plan were changed from April to December.

DISCUSSION

None.

ADJOURNMENT

The meeting adjourned at 9:35 a. m.

Respectfully submitted,

Gary Warren Niebuhr

Library Director

Feb. 12: Library Annual report; March 11: State Annual Report; April 8: Open; May 13: Open; June 17: General Budget Review & Director Mid-Year Review; July 8: Organizational Meeting with Elections and Second Budget Review; Aug. 12: Organizational Meeting with Elections and Second Budget Review; Sept. 9: Budget to Village Manager; Oct. 21: Budget to Village Board; Nov. 11: Library Director Review; Dec. 9: Joint Meeting with Foundation Board officers & Review of Long Range Plans; Jan. 13: Review of Library Board Policies;