GREENDALE PUBLIC LIBRARY

BOARD OF TRUSTEES

MINUTES

DATE: March 11, 2008

President Mares called the meeting of the Greendale Public Library Board of Trustees to order at 8:08 a.m.

Present: Chadwick, Hegge, Jaet, Mares, Taylor.

Also Present: Gary Warren Niebuhr, Library Director

Trustee Hughes arrived at 8:15 a.m.

Trustee Hughes left at 9:21 a.m.

President Mares left at 9:30 a.m.

Trustee Taylor assumed the chair at 9:30 a.m.

Library Director Niebuhr stated that the Agenda for this meeting had been published in compliance with the Open Meetings Law.

Trustee Jaet moved, Trustee Hegge seconded, a motion to convene into closed session pursuant to Section 19.85(1)(C) of the Wisconsin Statutes to conduct the annual evaluation of the Library Director. The Library Board reserves the right to return to open session to act on matters discussed.

Ayes: Chadwick, Hegge, Jaet, Mares, Taylor.

Noes: None.

Trustee Taylor moved, Trustee Chadwick seconded, a motion to re-convene in open session at 9:18 a.m.

Ayes: Chadwick, Hegge, Hughes, Jaet, Mares, Taylor.

Noes: None.

The Board asked that the Director identify three specific Library goals which he will attain by the end of 2008. If said goals are attained, the Board has committed to a large increase in the Director's salary for 2009, regardless of Village budget constraints.

Trustee Hegge moved, Trustee Hughes seconded, approval of the staff rating figures as presented.

Ayes: Chadwick, Hegge, Hughes, Jaet, Mares, Taylor.

Noes: None.

MINUTES

Trustee Taylor moved, Trustee Hughes seconded approval of the February 12, 2008, minutes.

Ayes: Chadwick, Hegge, Hughes, Jaet, Mares, Taylor.

Noes: None.

VOUCHERS

Trustee Taylor moved, Trustee Jaet seconded approval of the vouchers for February, 2008, in the amount of $6,571.26.

Ayes: Chadwick, Hegge, Hughes, Jaet, Mares, Taylor.

Noes: None.

The revenues were notes.

The Clerk Treasurer’s report was noted.

CITIZEN’S COMMENTS

None.

UNFINISHED BUSINESS

The Library Director informed the Board that the MCFLS Board has formed a committee to study the issue of Milwaukee not responding to paging slips.

The Library Plan for 2008 was carried over from the February meeting so that the Board could prioritize the plan for the staff. After a discussion relating to the steps to be taken as a part of the Director evaluation process, it was decided there was no need to prioritize the staff plan.

NEW BUSINESS

The Library Board approved the 2008 Library Annual report including a statement in the State Annual report objecting to the issue of non-fulfillment of paging requests by Milwaukee and the failure of MCFLS to act in opposition to that change.

Ayes: Chadwick, Hegge, Jaet, Mares, Taylor.

Noes: None.

Trustee Hegge moved, Trustee Jaet seconded, a motion to approve the Capital Improvement Project request as presented.

Ayes: Chadwick, Hegge, Jaet, Taylor.

Noes: None.

CORRESPONDENCE

None.

PRESIDENT’S REPORT

None.

DIRECTOR’S REPORT

As presented.

GREENDALE PUBLIC LIBRARY FOUNDATION, INC., MONTHLY REPORT

The Director informed the Board that the Greendale Entertainment Association has provided a grant, through the Foundation, to fund the Summer Reading Program at $4,000 and a year long series of adult programs (including Greendale Reads and an adult summer reading program) at $1900. The Director informed the Board that with this secure funding, adult programming would be one of the Library’s major goals for 2008.

CALENDAR

Trustee Taylor will not be at the April meeting.

Trustee Chadwick will not be at the June meeting.

DISCUSSION

None.

ADJOURNMENT

The meeting adjourned at 9:40 a. m.

Respectfully submitted,

Gary Warren Niebuhr

Library Director

April 8: Open; May 13: Open; June 17: General Budget Review & Director Mid-Year Review; July 8: Organizational Meeting with Elections and Second Budget Review; Aug. 12: Organizational Meeting with Elections and Second Budget Review; Sept. 9: Budget to Village Manager; Oct. 21: Budget to Village Board; Nov. 11: Library Director Review; Dec. 9: Joint Meeting with Foundation Board officers & Review of Long Range Plans; Jan. 13: Review of Library Board Policies; Feb. 10: Open; March 10: Annual Report;