MINUTES

DATE: April 8, 2008

President Mares called the meeting of the Greendale Public Library Board of Trustees to order at 8:05 a.m.

Present: Chadwick, Cooley, Hegge, Mares.

Also Present: Gary Warren Niebuhr, Library Director

MINUTES

Trustee Cooley asked for an update on the results of the closed session in March. This will be discussed under Unfinished Business 6, C.

Trustee Cooley moved, Trustee Hegge seconded approval of the March 11, 2008, minutes.

Ayes: Chadwick, Cooley, Hegge, Mares.

Noes: None.

VOUCHERS

Trustee Cooley asked about the payment to Highsmith for the boards in the meeting room.

Trustee Cooley moved, Trustee Hegge seconded approval of the vouchers for March, 2008, in the amount of $8,656.77.

Ayes: Chadwick, Cooley, Hegge, Mares.

Noes: None.

The revenues were noted.

The Clerk Treasurer’s report was not available for the month of March at the time of this meeting.

CITIZEN’S COMMENTS

None.

UNFINISHED BUSINESS

The Library Director informed the Board that the MCFLS Board task force to study the issue of Milwaukee not responding to paging slips has suggested the following compromise:

Lower maximum holds to 20

Make music CDs and videocassettes available again

Have all libraries make DVDs not holdable

This has been rejected by most of the suburban communities.

The Director requested that Trustee Chadwick champion the Library’s self-checkout and RFID project for the next Capital Improvement Project plan.

President Mares reported on the results of her meeting with the Director and the Village Manager.

Trustee Cooley moved, Trustee Hegge seconded, a motion to accept the 2008 Goals for the Library Director.

Ayes: Chadwick, Cooley, Hegge, Mares.

Noes: None.

NEW BUSINESS

The Director presented the PLA Results Series title Strategic Planning for Results by Sandra Nelson (ALA, 2008). This is the new manual that would be used if the Board commits to a planning process. After discussion, it was decided the Trustee Hegge would develop a definition of a vision statement that would be sent to the Board members and completed by each for the May meeting. Next steps would include revising the Mission Statement and a monthly review of the Strategic Planning for Results process.

The Director reported on the circulation figures for Milwaukee County for 2007. Within a discussion of the future of the public library, the Director presented his concept of an Educational Campus for Greendale that would include the Library, the Health Department, the Park and Recreation Department, and community space for a computer lab, study rooms, board meeting rooms, classrooms and meeting rooms. The Director suggested the space at Southridge behind World Mart as a visible and large space with a sufficient parking lot. Trustee Chadwick suggested the combination of the existing building, the old police station and the garage. Trustee Chadwick indicated an interest in forming a committee to review this concept.

CORRESPONDENCE

None.

PRESIDENT’S REPORT

None.

DIRECTOR’S REPORT

As presented.

GREENDALE PUBLIC LIBRARY FOUNDATION, INC., MONTHLY REPORT

No report as neither Trustee Cooley nor the Director were able to attend the March meeting.

Trustee Cooley reported that he is preparing a review of services offered at the St. Petersburg Public Library for both Board and Foundation Board review.

CALENDAR

No changes.

DISCUSSION

None.

ADJOURNMENT

The meeting adjourned at 9:25 a. m.

Respectfully submitted,

Gary Warren Niebuhr

Library Director

May 13: Open; June 17: General Budget Review & Director Mid-Year Review; July 8: Organizational Meeting with Elections and Second Budget Review; Aug. 12: Organizational Meeting with Elections and Second Budget Review; Sept. 9: Budget to Village Manager; Oct. 21: Budget to Village Board; Nov. 11: Library Director Review; Dec. 9: Joint Meeting with Foundation Board officers & Review of Long Range Plans; Jan. 13: Review of Library Board Policies; Feb. 10: Open; March 10: Annual Report; April 14: Open;