GREENDALE PUBLIC LIBRARY

BOARD OF TRUSTEES

 

MINUTES

 

DATE:  October 12, 2005

 

 

President Hegge called the meeting of the Greendale Public Library Board of Trustees to order at 8:00 a.m.

 

Library Director Niebuhr stated that the Agenda for this meeting had been published in compliance with the Open Meetings Law.

 

Present:  Cooley, Hegge, Hughes, Mares.

Also Present: Gary Warren Niebuhr, Library Director

 

MINUTES

 

Trustee Cooley moved, Trustee Mares seconded approval of the September 14, 2005.

 

Ayes:  Cooley, Hegge, Hughes, Mares.

Noes:  None.

 

VOUCHERS

 

Trustee Mares moved, Trustee Cooley seconded approval of the vouchers for September, 2005, in the amount of $11,930.39.

 

Ayes:  Cooley, Hegge, Hughes, Mares.

Noes:  None.

 

The revenues were noted.

 

The Clerk Treasurer’s report was noted.

 

CITIZEN’S COMMENTS

 

None.

 

GREENDALE PUBLIC LIBRARY FOUNDATION, INC., MONTHLY REPORT

 

Trustee Cooley reported on various issues including the October 1st Team Building meeting and the addition of Kim Smazal and Don Bauer to the Foundation Board.  The joint meeting between the two boards will be December 14th.

 

UNFINISHED BUSINESS

 

Discussion on the Town Hall meeting.  President Hegge asked Trustee Cooley and the Director to join him for a meeting on the 18th to select names for invitation. 

 

A discussion was held on the 2006 Budget.  Trustee Hughess moved, Trustee Cooley seconded, a motion to approve the 2006 budget as presented to the Village Manager and the Village Board.

 

Ayes:  Cooley, Hegge, Hughes, Mares.

Noes:  None.

 

NEW BUSINESS

 

A discussion was held on the revision to the Operating Policies regarding solicitations.  Trustee Mares moved, Trustee Hughes seconded, a motion to approve the revised Operating Policies as amended.

 

Ayes:  Cooley, Hegge, Hughes, Mares.

Noes:  None.

 

Trustee Hughes approved, Trustee Mares seconded, permission for the Director to participate in the People to People Ambassador program to China developed by the American Library Association. 

 

Ayes:  Cooley, Hegge, Hughes, Mares.

Noes:  None.

 

CORRESPONDENCE

 

A discussion was held on cell phone usage in the library.

 

PRESIDENT’S REPORT

 

The President requested that Trustee Mares and the Director meet with him to select four names to forward to the Village President for candidates for the Library Board. 

 

DIRECTOR’S REPORT

 

Noted.  Permission was received to proceed with purchasing a pay phone to replace the public telephone removed by Ameritech.

 

CALENDAR

 

A joint meeting between the Board and the Greendale Public Library Foundation, Inc., Board will be scheduled for December 14th.

 

DISCUSSION

 

The Library Board was informed that materials for the Director’s evaluation will be distributed in December and will be due to the Village Manager by February 1st each year per the Village Board. 

 

ADJOURNMENT

 

The meeting adjourned at 8:45 a. m. 

 

 

Respectfully submitted,

Gary Warren Niebuhr

Library Director

 

Nov. 9:  Library Director Review;  Dec. 14:  Joint Meeting with Foundation Board officers;  Jan. 11:  Review of Library Board Policies;  Open;  Feb. 8:  Library Annual report;  March 8:  State Annual Report;  April 12:  Review of Long Range Plans;  May 10:  Open;  June 14:  General Budget Review;  July 12:  Organizational Meeting with Elections and Second Budget Review;  Aug. 9:  Organizational Meeting with Elections and Second Budget Review;  Sept. 14:  Budget to Village Manager;  Oct. 12:  Budget to Village Board;